Annual ADR/RID Report
An obligation that is easy to overlook — and one you can fully outsource to us. Handled remotely, from PLN 400, a ready document submitted on time.
Annual report at a glance
For whom?
Every company that must have an ADR/RID Safety Adviser – manufacturers, logistics, healthcare.
Remote
You send the documents, we prepare the report.
Verified
The document is checked by a certified ADR/RID Safety Adviser.
The obligation arises from Art. 16 of the Act on the Carriage of Dangerous Goods – the deadline is easy to miss.
Who is subject to the obligation?
Companies required to have an ADR/RID Safety Adviser
Entities required by law to appoint an ADR/RID Safety Adviser.
Manufacturers and distributors
Companies manufacturing or distributing dangerous goods.
Logistics and transport companies
Businesses handling the carriage of dangerous materials.
Medical and pharmaceutical entities
And other companies consigning or receiving dangerous goods.
An obligation that is easy to overlook – and one you can fully outsource to us
Among the obligations that the regulations impose on participants in the carriage of dangerous goods, the annual ADR/RID report is one that is relatively easy to overlook – especially in companies where ADR is not the main area of activity. In the midst of day-to-day duties, the report submission deadline can slip past even experienced managers. Yet the obligation to prepare and submit it arises directly from the law – and failure to fulfil it can have serious legal consequences.
The good news is that preparing the report is a task you can fully outsource to us. Without tying up your own resources, without a specialist visiting your site and without your employees having to learn the regulations in detail. You send the documents – we take care of the rest.
Who is required to submit the report?
The obligation to prepare the annual report arises from Art. 16 of the Act on the Carriage of Dangerous Goods (Journal of Laws 2024, item 643). It applies to participants in the carriage of dangerous goods who are required to appoint an ADR/RID Safety Adviser. The report covers the company’s activities related to the carriage of dangerous materials in the previous calendar year and is submitted to the competent authority within the statutory deadline.
In practice, this obligation applies to a broad range of entities – manufacturers, distributors, logistics companies, medical entities and many other businesses that, as part of their activities, consign, carry or receive dangerous goods in quantities exceeding specified thresholds. It is not always obvious – some companies do not realise the obligation applies to them until they face an inspection or consult a specialist about their situation.
If you are unsure whether your company is subject to this obligation – contact us. We will help you find out quickly and without unnecessary formalities.
What does the annual ADR/RID report contain?
The report is an official document with a strictly defined structure. It must include information on the type and quantity of dangerous materials carried, hazard classes, participants in the transport chain and any incidents or accidents that occurred during carriage in the past year. The scope of required data depends on the specifics of the company’s activities and the type of materials carried.
Preparing the report requires not only knowledge of the regulations, but also the ability to assign data correctly – classifying materials, choosing the right categories and describing the activities in line with the formal requirements. A classification error or a missing required element may mean having to submit a correction, and in the worst case – intervention by the supervisory authority.
How is the service delivered?
The entire process is carried out remotely and does not require our specialist to be present at your company or a meeting to be organised on your side. The service is delivered in a few simple steps.
Step 1 – First contact
We establish the scope of the company’s activities and determine which documents will be needed to prepare the report. The list of required materials varies depending on the type and scale of carriage – which is why we always discuss it individually, so as not to burden the client with collecting documents that are not essential.
Step 2 – You send the documents
You send us the collected data and documents electronically. On that basis, we prepare a complete report that complies with the applicable regulations and is ready to be submitted to the competent authority. Before finalising, we go through the content of the document with the client and make sure all the information is correct.
Step 3 – The report is ready
The whole process is efficient and does not take up more of your time than is absolutely necessary. You receive a ready document, checked by a certified ADR/RID Safety Adviser and prepared in line with current formal requirements.
Why outsource the report to a specialist?
This is a question many companies ask themselves – especially those that already have their own employee handling documentation. The answer comes down to a few points.
First, the ADR/RID report is an official document prepared on the basis of regulations that change regularly. A person who does not work with these regulations every day has to spend time analysing them – and still cannot be sure they have not missed something important. An ADR/RID Safety Adviser knows the current wording of the regulations and how to apply them correctly in a specific case.
Second, errors in the report – even unintentional and seemingly minor ones – may mean submitting corrections and dealing with the supervisory authority. That means stress and lost time, which is easy to avoid by entrusting the document to the right person from the start.
Third, the cost of the service is so affordable that in the vast majority of cases the time a company employee would spend preparing the report themselves is simply more expensive than outsourcing the work.
Benefits of this service
Time savings
You don’t need to involve your own employees in analysing regulations and preparing the document. You send the data – we take care of the rest. Your team can focus on what really matters for the company’s day-to-day business.
Certainty of correctness
The report is prepared by an ADR/RID Safety Adviser – a person with current qualifications who works with the regulations every day, knows their current wording and knows how to apply them correctly to your company’s situation.
Handled entirely remotely
There is no need to arrange a visit or set aside time for a meeting. The whole process is handled by email or phone – efficiently and without disrupting your company’s workflow.
Peace of mind before the deadline
We keep track of the deadline, so you don’t have to worry about meeting statutory timelines. We let you know in advance about the upcoming deadline and make sure the document is ready on time.
No hidden costs
The price of the service starts from PLN 400 – with no extra fees for travel, consultations or corrections to the document. You know in advance how much you will pay.
An individual approach
We discuss the documents and data required for the report individually – we don’t send a generic list of a hundred items, but ask about what actually applies to your company.
Organisational and pricing details
The service is carried out entirely remotely, on the basis of documents sent by the client. The price starts from PLN 400 – with no surcharges for travel, consultations or corrections to the document.
Do you have questions about the reporting obligation or want to check whether your company should submit an annual ADR/RID report? Contact us – we will answer every question with no obligation and without unnecessary delay.
Prices for preparing the annual ADR/RID report
Frequently asked questions
WISAG
“The services provided by Agnieszka Kuźmicka and her colleagues at EHS Consulting are marked by diligence and punctuality. In short, we are satisfied with our cooperation with EHS Consulting and can confidently recommend the company to other employers.”
Powiatowe Centrum Zdrowia, Malbork
“Our cooperation is going very well. EHS Consulting met all its commitments on time, and the documentation it prepared met every requirement of the competition rules. At every stage of the assignment, Ms Agnieszka Kuźmicka offered expert advice and experience, including on matters beyond the scope of the service we had purchased.”
Schneider
“The training was delivered on time, professionally and, above all, in a way that participants found easy to follow.
We are pleased with the quality of the training and recommend courses run by Ms Agnieszka Kuźmicka.”
Wody Polskie
“Ms Agnieszka Kuźmicka, who delivered the training, approached the assignment in a highly professional manner. She not only ran practical training tailored to the needs and expectations of the participants, but also provided the necessary presentations and additional materials, which helped participants gain and develop their skills.”
Bauer Media Group
“Working with your company went smoothly. The team showed not only expert knowledge but also flexibility and readiness to support the staff responsible for fire protection at our company, which made the trial evacuation of our building much easier to carry out.
We wholeheartedly recommend EHS Consulting as a reliable partner for OHS and fire safety training.”University of Warsaw
“The training programme covered fire protection, first aid, accidents at work, workplace hazards and the legal basis set out in the Polish Labour Code.
EHS Consulting Agnieszka Kuźmicka provides its services professionally, and our cooperation has been trouble-free. We are happy to recommend the company to its future clients.”ZUS – Social Insurance Institution
“Periodic occupational health and safety training for employees in administrative and office positions and for employees referred to in § 14(2)(6) of the regulation who perform particularly hazardous work. The contract was performed properly and in accordance with its terms.”
Ask about the ADR/RID report
Not sure whether the obligation applies to your company? Write or call — we will find out in a few minutes, with no obligation.
