Annual ADR/RID Report
What does your company gain?
An obligation that is easy to overlook – and one you can delegate entirely to us
Among the obligations that regulations impose on participants in the transport of dangerous goods, the annual ADR/RID report is one that is relatively easy to overlook – especially in companies where ADR is not the main area of activity. In the midst of day-to-day responsibilities, the report submission deadline can slip past even experienced managers. Yet the obligation to prepare and submit it arises directly from legislation – and failure to fulfil it can result in serious legal consequences.
The good news is that preparing the report is a task you can delegate entirely to us. Without engaging your own resources, without the need for a specialist to visit on site, and without your employees needing to master the detailed regulations. You send the documents – we take care of the rest.
Who is subject to the obligation?
Companies required to appoint an ADR/RID Adviser
Manufacturers and distributors of dangerous goods
Logistics and transport companies handling hazardous materials
Medical, pharmaceutical and other entities dispatching or receiving dangerous goods
Who is subject to the obligation to submit the report?
The obligation to prepare an annual report arises from Art. 16 of the Act on the Transport of Dangerous Goods (Journal of Laws 2024, item 643). It applies to participants in the transport of dangerous goods who are required to appoint an ADR/RID Adviser. The report covers the company’s activities in the field of transporting hazardous materials carried out in the previous calendar year and is submitted to the relevant authority within the statutory deadline.
In practice, this obligation applies to a broad range of entities – manufacturers, distributors, logistics companies, medical entities and many other businesses that, in the course of their operations, dispatch, transport or receive dangerous goods in quantities exceeding defined thresholds. This is not always obvious – some companies are unaware that the obligation applies to them until they encounter an inspection or consult their situation with a specialist.
If you are unsure whether your company is subject to this obligation – contact us. We will help you establish this quickly and without unnecessary formalities.
What does the annual ADR/RID report contain?
The report is an official document with a strictly defined structure. It must contain information on the types and quantities of hazardous materials transported, hazard classes, participants in the transport chain and any incidents or accidents that occurred during transport in the previous year. The scope of required data depends on the specific nature of the company’s activities and the types of materials transported.
Preparing the report requires not only knowledge of the regulations but also the ability to correctly assign data – classifying materials, selecting the appropriate categories and accurately describing activities in a manner consistent with formal requirements. An error in classification or the omission of a required element may result in the need to submit a correction and, in a worse case, intervention by the supervisory authority.
How does the service work?
The entire process is carried out remotely and does not require the presence of our specialist at your premises or the organisation of a meeting on your side. The service is carried out in a few simple steps.
Step 1 – Initial contact
We establish the scope of the company’s activities and determine what documents will be needed to prepare the report. The list of required materials varies depending on the type and scale of transport – which is why we discuss this individually each time, so as not to burden the client with collecting documents that are not essential.
Step 2 – You send the documents
You send us the collected data and documents electronically. On this basis we prepare a complete report, compliant with the applicable regulations and ready to be submitted to the relevant authority. Before finalisation, we discuss the content of the document with the client and ensure that all information is correct.
Step 3 – Report ready
The entire process is efficient and does not require engaging your time beyond what is absolutely necessary. You receive a finished document, reviewed for content by a certified ADR/RID Adviser, prepared in accordance with current formal requirements.
Why is it worth commissioning the report to a specialist?
This is a question that many companies ask themselves – especially those that already have their own employee handling documentation. The answer comes down to a few key points.
First, the ADR/RID report is an official document prepared on the basis of regulations that change regularly. A person who does not work with these regulations on a daily basis must spend time analysing them – and still cannot be certain they have not missed something important. An ADR/RID Adviser knows the current wording of the regulations and knows how to apply them correctly to a specific case.
Second, errors in the report – even unintentional and seemingly minor – can result in the need to submit corrections and contact with the supervisory authority. This is a stressful and time-consuming situation that can be easily eliminated by entrusting the document to the right person from the outset.
Third, the cost of the service is affordable enough that in the vast majority of cases, the time a company employee would spend preparing the report independently is simply more expensive than outsourcing the work.
Benefits of this service
Commissioning the ADR/RID report to a specialist is a straightforward decision that translates into concrete time savings and peace of mind ahead of the document submission deadline.
Time savings
You do not need to engage your own employees in analysing regulations and preparing the document. You send the data – we take care of the rest. Your team can focus on what truly matters for the company’s day-to-day operations.
Assurance of accuracy
The report is prepared by an ADR/RID Adviser – a person holding current qualifications who works with the regulations on a daily basis, knows their current wording and knows how to apply them correctly to a specific company situation.
Completed entirely remotely
There is no need to organise a visit or reserve time for a meeting. The entire process takes place by email or telephone – efficiently and without disrupting the company’s working rhythm.
Peace of mind ahead of the deadline
We track the delivery deadline so you do not have to worry about meeting statutory schedules. We notify you in advance of the approaching deadline and ensure the document is ready on time.
No hidden costs
The fixed rate for the service is PLN 400 – with no additional charges for travel, consultations or document corrections. You know in advance exactly what you will pay.
Individual approach
The scope of documents required and the data needed for the report are discussed individually – we do not send a generic checklist of a hundred items, but ask about what actually applies to your company.
Organisational and pricing details
The service is carried out entirely remotely, on the basis of documents provided by the client. The fixed rate is PLN 400 – regardless of the scale of activity and the number of categories of hazardous materials transported.
Do you have questions about the reporting obligation or want to check whether your company should submit an annual ADR/RID report? Contact us – we will answer every question without obligation and without unnecessary delay.
FAQ
Do you have questions about the report?
Check the most frequently asked questions about the annual ADR/RID report – or contact us directly.
Pricing for preparation of the annual ADR/RID report
One-off service
PLN 520
With subscription service
included