Standardization and Implementation of 5S

Are you interested in implementing 5S in your company?

In today’s dynamic business world, continuous process improvement and optimizing space are crucial for achieving success and maintaining competitiveness.

In response to these needs, we present the service of 5S implementation and standardization – an organizational system that transforms the way businesses manage their resources, safety, and operational efficiency.


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Check our frequently asked questions – together, we will dispel any doubts!

The 5S method involves proper organization at the workplace, maintaining order and systematization, and ensuring safety in the workplace. As one of the methods within the Lean Management concept, 5S ensures: less searching, reduced unnecessary movement of objects from one place to another, increased safety, higher employee morale, and more efficient visual control.

The 5S method allows for increased efficiency, faster order fulfillment, improved quality, reduced accidents, enhanced company image, and ensures a comfortable working environment. The most crucial aspect is the end result, which is a workplace free of unnecessary equipment or items but equipped with everything necessary, each having its designated place, being appropriately selected, and easily accessible.

The 5S standardization can be implemented in any place, regardless of the specific nature of the company. It is a method that practically has no limitations. Every place is suitable for implementing this method, whether it is a hospital, warehouse, production facility, or office area.

In an unorganized facility, we face defective products, order fulfillment delays, low machine and employee productivity, low employee morale, and the risk of accidents. These may include excessive inventory, additional costs related to storage and transportation, extra handling with the use of equipment or manual labor, mixing necessary items with unnecessary ones at workstations, blocked transportation routes, or loss of properties or product withdrawal (e.g., due to expiration).

The 5S system involves five steps leading to the organization of the workplace.

  • 1S – Selection/Sorting

The first step of 5S is often described as “Get rid of the mess!” It involves the practice of sorting all items (e.g., equipment, tools, materials, parts) in the workplace.

  • 2S – Systematization

“Everything in its place, and a place for everything.” According to this step, the workplace should be organized to make devices, tools, and materials easily accessible—determining suitable locations for all items and organizing the workstation so that all objects return to their designated and marked places.

  • 3S – Cleaning

The workplace must be thoroughly cleaned. It is good practice to clean the workstation in detail after each shift and, if necessary, during the shift.

  • 4S – Standardization

Standard work practices should be implemented to maintain the first three steps of 5S.

  • 5S – Self-discipline

Sustaining the benefits of the initial four steps of 5S requires the engagement and discipline of employees.

Result: A reduction in accidents by more than half, increased reporting of hazardous incidents by employees, and successful implementation of actions required by the State Labor Inspectorate.

The 5S methodology brings a variety of benefits to both the organization and employees, including:

  • Elimination of Waste: Excessive inventory is eliminated.
  • Increased Workplace Safety: Creating a safer work environment.
  • Improved Employee Efficiency: Boosting overall workforce productivity.
  • Enhanced Workplace Ergonomics: Contributing to greater employee satisfaction.
  • Streamlined Processes and Workflow: Improving the efficiency and pace of work.
  • Enhanced Machine Technical Condition: Improving the overall condition of machines.
  • Improved Communication within the Organization: Facilitating better communication.
  • Environmental Friendliness: Lean management focuses on necessary tools, reducing waste.

The benefits of the 5S method become apparent only when they are sustained. 5S should never be a whim; therefore, every effort should be made to maintain it until it becomes a habit.

The cost is dependent on the following factors:

  • Scope and Duration: Specify the areas/positions you would like to verify and clarify the sector (production/warehouse/services, etc.), as well as the duration of the audit.
  • Location: Provide the planned audit location.
  • Special Requirements: Indicate if there are any special requirements, such as having undergone external regulatory inspections and having specific tasks to accomplish.
  • Visit by an Auditor: An auditor with specific experience and qualifications (e.g., required lead auditor credentials for ISO 45001 or fire safety inspector credentials). 
  • Audit Report Development: Preparation of a report after the audit, including suggestions for areas of improvement. 
  • Continuous Contact and Consultation: Ongoing communication, including the possibility of telephone and email consultations. Remember, you’re not left alone with the report; assistance is provided to help you. 


The first step is to contact us by phone or email 



The second step is to understand the client’s needs and propose conditions 



The third step is to establish cooperation and start activities 


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Agnieszka conducted OHS training for employees of my company. I recommend her as a very good and professional trainer. The whole process went smoothly and in a pleasant atmosphere. 

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