I advise you to keep your employees safety
I advise you to provide fire protection for your facility
I advise how the documentation flow in your company should look like
On a day-to-day basis when managing many processes in an organisation, you probably have to make various decisions. With every decision you make comes risk.
Sometimes the risk is so small, or even negligible, that we forget about it. Sometimes, however, not taking certain factors into account can lead to serious consequences.
It is the same in organising workplaces. We are faced with a choice: buy new security, re-plan processes, re-organise workplaces. These actions can have a real impact on the level of occupational risk. When preparing a risk assessment, we pay attention to the analysis of the current state (characteristics of the threat, its consequences and the degree of risk), and then we move on to corrective actions.
Risk assessment is not only a legal requirement, but also a tool to analyse the safety of the workplace.
As jobs or processes change, the assessment needs to be kept up-to-date.
The requirement to carry out an occupational risk assessment is set out in the Labour Code:
The employer shall:
1) assesses and documents the occupational risk associated with the work performed and applies the necessary preventive measures to reduce the risk;
2) informs employees on occupational risk connected with the work performed and on the principles of protection against risks.
In addition, the result of an occupational risk assessment may have an impact on other obligations of the employer, such as the need to carry out periodic training for employees working in administrative and office positions (Art. 2373 § 22 of the Labour Code).
The occupational risk assessment is a document which should be elaborated in a team, especially by people who have knowledge about the given position. The fact that occupational risk assessment is consulted is reflected in Art. 23711a § 1:kers.
The employer consults with workers or their representatives on all activities related to health and safety at work, in particular concerning the assessment of occupational risks in the performance of specific work; 2) the assessment of occupational risks in the performance of specific work and the communication of these risks to workers.
By using the services of an occupational health and safety specialist, you can be sure that the risk assessment for your workplace is carried out correctly. There are many methods of carrying out an occupational risk analysis, including the Polish PN-N-18002 standard; PHA (Preliminary Hazard Analysis); Risk Score; JSA (Job Safety Analysis). However, sometimes we have to choose which of the methods will work best in a given workplace and will be understandable for employees. .
A person who has knowledge and experience in this area can help in choosing the method and gathering the results of the risk analysis.
At EHS Consulting we start by conducting a “zero audit”, during which we assess the hazards at the respective workstation. During the audit, we pay attention to the compliance of the workplace with occupational safety and fire protection requirements. The verification takes place with the help of a checklist, which includes questions such as:
I. surface area, volume of workplace
1. Is the workstation provided with not less than 2 m2 of free floor space for the employee?
2. The volume of the workstation is not less than 13 m3?
3. Is the surface of the passageway inside the facility: stable, even, not slippery?
4. Are there any cables lying in the passages that could cause tripping?
II. evacuation, fire protection
1. Have escape routes been provided from all rooms in the building?
2. Has the effectiveness of anti-shock protection been confirmed by measurements?
3. Are the results of the measurements referred to above up-to-date?
1. Has daylight been provided to the workplace?
2. Emergency lighting (for safety and evacuation purposes) is provided in rooms and workplaces where, in the event of a lighting failure, a danger to employees’ life or health may occur?
1. Does the noise in the workroom not exceed 75 dB ?
1. Is the temperature in the working room guaranteed to be at least 18°C? (min. 18°C, however, for comfort reasons it should be approx. 22°C)
1. Does the equipment at the workstation meet the requirements for conformity assessment? (CE marked, have operating instructions in Polish)
2. Is the equipment used according to operating instructions?
3. Are the operating instructions clearly written for the user?
4. Are the devices equipped with buttons which make it possible to switch off the device easily and quickly?
5. Is the equipment operated in accordance with the operating instructions?
6. Are the operating instructions clearly written for the user?
7. Are the devices equipped with buttons that will allow easy and quick switching off of the device?
VII. risk assessment, training
1. Have occupational risks at workplaces been assessed?
2. Has a risk assessment been documented?
3. Have employees been provided with first aid facilities in the event of an accident or other mishap? (employee(s) designated and trained, first aid equipment provided)?
4. Have employees received initial training in occupational health and safety?
We then proceed to develop a joint occupational risk assessment. In most cases, we use the RISK SCORE method, which takes into account:a jest:
In the assessment you will find two risk estimates (before and after the introduction of preventive measures). This makes it easier for you to analyse the risk minimisation after the introduction of countermeasures.
Once the risk value is obtained, we determine whether it is at an acceptable level. For an unacceptable risk, immediate action is required (e.g. by applying protective measures). Work may not be started or continued until the risk has been reduced to an acceptable level.
If we get a risk at an acceptable level, it is worth considering whether it is possible to improve working conditions further. Otherwise, we should ensure that the occupational remains at most the same level.
It is worthwhile that planned and implemented solutions are:
The next step is ongoing monitoring of the harmful, strenuous and dangerous factors that are present on the job. Every business changes, and the various work-related risks can also change. Through regular contact, we are able to determine whether a reassessment of occupational risk is required.
In addition to the standard occupational risk assessment, we may also need to carry out a risk assessment for documents such as the Instruction for Safe Work Performing (IBWR). In the IBWR, we should indicate what hazards may occur in connection with carrying out the work, e.g. being caught by moving parts, being electrocuted, being struck by stationary objects.
As a result of conducting an occupational risk assessment, we are able to determine whether the risk is acceptable or unacceptable.
Occupational risks are worth knowing so that you can plan and organise your work accordingly!