The HSE management system is part of the overall management system of the workplace. It includes all those elements that serve to establish and achieve the company’s occupational safety and health policy and objectives. An effective HSE management system makes it possible, among other things, to reduce the number of occupational accidents and illnesses and related losses, to reduce employee sickness absence, to increase productivity and to improve the quality of work.

    ISO 45001:2018 sets out the requirements for an occupational health and safety management system and guidelines for its application, and reflects the latest thinking on occupational health and safety management using best practice.

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    Implementing an occupational health and safety management system involves applying the requirements of ISO 45001:2018 to your business, and you can either do it yourself or use external specialists.


    An integrated management system proxy is a management representative whose task is to look after the operation of the management system in the organisation and to report to the management on the effects of the system. Therefore, he/she should be a person with appropriate qualifications to properly perform the tasks entrusted to him/her. For this purpose, a person performing such a function should complete an appropriate training which will prepare him or her for the performance of the duties, and in particular will make him or her familiar with the requirements of the standard which is the basis for the implemented system.


    The scheme of the HSE management system implementation process looks as follows:

    1. reviewing the organisation – determining the degree of compliance of the organisation’s functioning with the requirements of the ISO 45001:2018 standard and the deficiencies to be filled during the subsequent stages;
    2. documentation of the system – development of procedures, instructions and forms, which are required by the standard and will then be useful during the certification of the HSE system;
    3. employee training – familiarising staff with the system so that everyone knows their role in the management system structure and how to operate within it;
    4. internal audit – checking by an auditor independent of the implementation whether the system operating in the organisation meets the requirements of the standard;
    5. corrective actions and management review – correcting any errors detected during the audit and analysing the operation of the system.

    Once the above tasks have been completed, the system is ready for certification.


    The management system includes a number of various types of documents – procedures, instructions, forms, etc. The management system should be constructed in such a way as to ensure that all provisions contained in these documents are applied and complied with by the employees. Compliance with the provisions included in the aforementioned documents is verified by means of internal audits. Their aim is primarily to find weaknesses and eliminate them. The audit results, being an important source of information on the internal situation in the company, should be used by the management as tools for improving the company’s operation, which will help to find irregularities and correct non-compliances. The results of internal audits contribute to the continuous improvement of the implemented management system.


    In terms of consulting and training services related to ISO 45001: 2018, we offer:

    • conducting a “zero” audit, for compliance with the requirements of ISO 45001: 2018,
    • support at each stage of the implementation of activities related to the OHS management system,
    • representative of the OHS management system in accordance with ISO 45001: 2018,
    • implementation of the requirements of ISO 45001: 2018.

    If you are interested in professional implementation and certification of the management system or adaptation to the current edition of the standard or norm, please call us or fill in the contact form.

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